Taxes teaching online

Setting Up a Teaching Business and Don’t Know What to Do About Taxes? Watch This…

People constantly ask me about how taxes work when building a teaching business.

I also get questions regarding registering a business and becoming self-employed.

Here is my best advice…

Watch on YouTube.

Disclaimer: I’m not a legal expert. This video shares my experience when it comes to taxes and business registration. That’s why you should…

Talk to Someone ?

Set up 2-3 meetings with an accountant in your local area, explain your situation, and create a plan moving forward.

Most offer a free initial consultation and will help you according to your situation.

Like I said in the video, I was putting off making some changes as no one likes to deal with taxes.

However, now that I have clarity on what I need to do, I can move forward with confidence.

My Experience

I started out as a sole proprietor. I did this as I wanted the easiest way to get things off the ground.

As my business grew, I decided to incorporate.

I did this through Legal Zoom (aff link) and registered an s-corporation (I think this is mainly a U.S. term).

This was based on the advice from my first CPA.

Software Recommendations

I use a couple of programs to help me track income and expenses and run payroll.

WaveApps: this is free and you can connect your bank account(s) or upload your statements and then categorize your incomings and outgoings.

Gusto: I use this to run payroll (to pay myself!) so that the right amount of tax is applied and gets paid automatically.

Video Setup

I need to turn the levels down on the mic, otherwise, I really like it.

Here is what I used to film this video (aff links):

iPhone 7+ – it’s an amazing camera

Microphone – need to turn down those levels!

Tripod – I got the smartphone holder too

Over to You

What type of business entity do you have? Let us know in the comments!

Thanks for reading.

SEO strategy

A Long-Term SEO Strategy for Online Teachers

Search engine optimization (SEO) is a way that we can attract learners into our lessons and courses.

For example, if your website shows on the first page of Google for the search term online English teacher, then imagine the amount of people that will find you.

This is organic traffic. Free traffic.

However, to get your website featured on the first page of Google isn’t easy. It takes time.

Luckily, I have a long-terms strategy that not only helps you boost your rankings in the search results, but it also brings in learners today.

Your SEO Strategy

Here is what to do:

1. Create free content that is useful
2. Promote it

Without valuable articles/videos, your site isn’t going to rank in the search engines. Users will click onto the article, skim, and leave.

Having content that people read gives a signal to Google that it’s worth featuring. Plus, a learner will want to know more about you if you help them.

Once you have useful content, you need to promote it.

Do this by:

  • sharing it on social media
  • asking others to share it
  • boosting your post on Facebook
  • sharing it with your email list

Guess what?

By doing this, you will be attracting people to your site. That is our goal. Once they are on our site, get them to take action.

This strategy is simple but it will take time to work.

What we’re doing to get it to work is what we do anyway – helping people and promoting our stuff.

The key is making sure that we get learners to do what we want them to do once they land on our site.

This is where your landing page and email marketing strategy come in.

Quick SEO Tips

Create Content Based on What People Are Searching For

Use the Google Keyword Tool to find out what people are searching for. Long-tail keywords (long phrases) are easier to rank for.

Keep in mind the following: buying (English lessons on Skype) and browsing (Present Perfect Rules) keywords. It’s easier to convert learners who are actively looking for what we offer.

Download This Plugin

If you use WordPress, I highly recommend this plugin. Their free training is useful and it makes everything much easier.

Write your Articles With the User in Mind

To help your rankings, you should include your keywords in the article and headline.

However, don’t force this. Write with the reader in mind.

Have a CTA on Every Article

Traffic is worthless if people don’t take action.

Include a call-to-action at the end of every article/video. This will help you get this right.

Interlink and Link Out

When you write a post, link to other articles you write. Update older posts with newer links.

Link to other sites too.

Over to You

Have you had success with SEO? What tips do you have?

Please leave any questions you have below.


If so, join the 5-Day Email Marketing Challenge for FREE! Sign up to get the first lesson instantly delivered to your inbox!

email marketing challenge

teaching online 2017

Teaching Online in 2017: What’s Changed, What’s the Same, and What You Need to Focus On

In 2013, I wrote various posts on how we can market ourselves as online teachers and sell our lessons and courses.

Nearly four years later, some things have changed.

That’s why I have made this video and written the article below going through what you need to know about online teaching in 2017.

Watch the video / read on to stay ahead of the game.

Email Marketing

I’m still big on email marketing.


Because it’s the number one way that we can communicate with our audience. And like I said in this post, this is something we own.

Social media platforms come and go. Email stays with us.

And later on, you’ll learn how to combine the two.

Lesson Plans

When I first started, it was tough to find materials for my online lessons.

A lot has changed since then. The biggest indicator of this Off2Class.

This platform has ready-made lessons that are tailor made for the online world.

With a few simple searches, you will find a whole range of materials and lessons plans that you can use.

Teaching Niche

This focuses more on my outlook of a teaching niche.

I used to limit this to what area of English we can focus on. However, I now see a niche as:

  • what you teach
  • who you teach
  • and how you teach

For example, you can offer general conversation lessons. But you can deliver this in your own unique way. Or you can offer these to specific learners.

What’s more, I highly recommend being open to the evolution of your niche. Things change as you start teaching. You realize what works, what you enjoy, and which type of learners you prefer working with.

If you’re stuck at the niche stage, don’t let it stop you from teaching.

Get started and work it out as you go.

Online Courses

A few years back, it was difficult and, potentially expensive, to create and sell an online course.

These days, there are all-in-one solutions that makes it much easier to do.

That is why you see more teachers creating on-demand video courses and programs.

This has allowed teachers, including myself, to scale and reach more learners.

Learn more about how to do this here.

Live Video

2016 was the year of live video.

This was when Facebook opened this feature to everyone.

YouTube have been doing live video for a while, but they really started to push this in 2016 too.

Learners love live lessons. Teachers, on the whole, love them too.

They are raw, can be done a phone, and the interaction brings more to the lessons.

I predict that live video will consolidate in 2017 and that YouTube will push live mobile video.

Social Media

Back in 2011 – the year I started teaching online – business still saw social media as a fad.

They weren’t ready to use their marketing budget on platforms such as Facebook.

In 2017, it’s fairly clear that social media is here to stay. Platforms will come and go, but the idea of connecting with our audience on these sites will play a large role in our marketing efforts.

Like I said in the video, it’s wise to use each platform natively.

In the past, everyone just pasted links that pointed back to their website. That doesn’t work like it used to.

Now, we have to create specific content for each platform. Some people will feel overwhelmed by this, however, go all in on one or two platforms at the beginning. You don’t have to be everywhere.

Create useful mini-lessons with a call-to-action, preferably, sending people to join your email list.


Advertising in 2011 meant Google Adwords.

In 2017, Facebook advertising is the most cost-effective way of growing your audience.

However, you need to:

  • Send the right message to the right person
  • Get people’s attention
  • Get people to take action

This means that you’ll need to have an offer that people want, get their attention through your ad (image and text), convince them to click your link, convince them to take action on your landing page, and create a follow-up process that converts learners into paying students.

Don’t just throw something up and then, if it doesn’t work, give up.

Start with a small budget and keep making changes to increase your conversions.

Google Ads still work. Again, you need to get this right to make it cost effective.


Things are so much easier now.

We can record a video on our phone.

We can create a website using templates

We can connect with learners through social media (for free!).

We can easily create online courses.

We can set up an email list without getting confused (the software I use).

And we have much better software that we can use to teach our lessons.

If you’re someone who tells yourself that you’re not good with technology, know that it is much easier to use these days AND you will get used to it.

How to Get Learners

The strategy remains the same:

  1. Get clear on how we can help and what we want to achieve
  2. Create an automated system that convinces learners to pay for our lessons
  3. Build awareness (send learners into this system)

We may do certain things differently now, for example, using Instagram to build awareness; or using LeadPages to build high-converting landing pages; or making courses instead of teaching one-to-one…

… but the principles behind the process of bringing learners into our lessons hasn’t changed.

Set up a system, build awareness, and keep improving as a marketer and a teacher.

Want to Teach Online?

A good place to start is by getting my guide: click here to do that.

If you want to jump right in, join our course and community.



2016 Review and Goals for 2017 (Did I Double Sales and Grow My List by 400%?)

Welcome to the 4th annual yearly review!

At the end of each year, I look back on what I’ve achieved, what I’ve learner, and then outline my goals for the upcoming year.

Last year, I set the following goals:

  1. Double course sales
  2. Build a team
  3. Grow my email list by 400%

Ambitious, huh!

I prefer to set goals that make me feel a little scared. Goals that push me and help me get out of my comfort zone.

For example, I could have set out to double my email list, but instead, I chose a 400% increase.

This is a theme that is going to drive me forward this year too.

I look back on these goals on a regular basis to keep me on track. Writing them down and sharing them with thousands of online teachers helps me stay accountable.

I’ll talk about these goals in depth soon but first, here are some of the highlights of the year.

Focusing on YouTube and the Every-Day Video Challenge

Back in spring, I set myself the challenge of making a video every day for my English learning channel (check it out here).

I didn’t put a timescale on this. I just started making videos each day.

The first few videos were really simple. But I soon started spent more time on them to make them look more professional.

I did this because my (newly added) goal was to go all in on YouTube. I wanted to get as many subscribers as possible.

I know that subscribers aren’t the be and end all of YouTube success. But it’s the best way to track your progress.

I started the year out with 3,800 subscribers. I’ve now got 21,500+.

Here is a graph that shows the number of new subscribers added per week:

New Subscribers by Week

New Subscribers by Week

The peak in the middle was when I started making new videos every day. It tailed off when I had to cut back on video creation. It started rising again when I refocused and took specific actions to grow my subscriber base.

YouTube is going to play a large part in 2017.

Going Live

2016 was the year of live video.

In April, Facebook opened up this feature to everyone. Since then, I’ve done over 60 live lessons on Facebook for this brand alone.

I also go live 1-3 times per week on YouTube. I mainly do this through my Mirrorless (like a DSLR) camera by using an adapter, HDMI cables, and software.

This makes a massive difference to the live video quality. Here is an example of one of my live videos that is all about goal setting:

(With Facebook, sometimes they don’t allow full HD recording due to some limitations when recording live)

Live video is the ultimate procrastinator killer.

When you’re making videos, it’s easy to put things off, reshoot, upload it later etc.

With live video, you set a time and you have to do it there and then. The video embedded above was a last minute decision. It was 10:00 AM and I decided to go live at 12:00. In that time, I scheduled the live lesson, sent out an email, drove to my office, created the slides, and set everything up.

I’m a big believer in setting deadlines (see here). And having hundreds of people waiting for you to start your live lesson is a strong deadline, let me tell you.

The interaction in live lessons adds something too. You can ask questions, get feedback, and answer questions from your audience. And because your viewers know that you’re live, you can get away with the odd mistake ?

New Office

In July, I signed a contract for an office in downtown Asheville.

Trying to make videos with two loud dogs was difficult enough. Throw in a wife and a toddler at home on their summer vacation (and a new baby on the way), and well, you get the picture.

Within a few days of deciding to do this, I had a brand new office.

This has been one of the best investments I’ve made.

It’s quiet, roomy, has some useful additions, and the internet speed is lightening fast.

A 100 Mbs upload speed means that videos upload in 2-3 minutes and I can go live in 4k.

There is a meeting room where I go to, well, meet people. There’s a balcony overlooking a busy part of downtown, and a little kitchenette where I make my mushroom coffee.

I can see myself here for a long time.

New Stuff

I’ve bought some new equipment this year. Mainly video stuff.

I nearly bought the new Macbook Pro but I decided to clean my old one instead!

I did get:

  • The Panasonic G7 and a few lenses (amazing camera for video – this is a bargain right now)
  • The Panasonic G85 (even better if you’re planning to take videos while walking)
  • A microphone support (great for videos at your desk)
  • A desk monopod for my camera
  • A Joby tripod for selfie style videos
  • FCPX for video editing (iMovie is great for most)
  • Acoustic panels (I now use these when I take naps – see here)
  • Other tidbits

In addition to that, I also signed up for the following software

These tools have helped me grow.

I only invest in tools when I can and if they are going to help me.

What I’ve Been Thinking About / Learning This Year

I’ve learned a lot this year.

Some beliefs have been reinforced, while I’ve also explored other areas.

In many cases, there are two contrasting fields of thought that you have to work out for yourself.

For example, the topic of how hard to work on your business.

Some say that you need to hustle harder.

Others say that you should create a lifestyle business.

I made a video on this here.

Right now, it’s very hard for me to find the time and space to work more. Today is Monday and because my wife is sick, I’ve had to stay home this morning to look after my son (his school is closed).

In total, I’ve only been able to work, on average, 25-hour weeks.

I’d prefer to be in the 40-50 range.

Having said that, I’m still obsessed with my goals. And my productivity rates have skyrocketed due to these time restrictions.

I’ve also learned to think bigger and make things scary.

What I mean by this is instead of doubling something, why not 10 times it?

I’m going to talk about how this relates to my goals soon.

But first, what about my goals from 2015?

Okay, enough about that, what about the goals?

Double Course Sales

The easiest way to look at this is by looking at my overall income. The vast majority comes from sales of my courses and other products. While I’m not going to share the exact figures, know that I have increased my income by…


I’ve managed to do this by expanding my audience and improving my sales processes.

It’s quite simple, really.

Once you have a course that works, there are two things you can do: increase conversions and increase awareness.

I haven’t introduced many new courses this year. In fact, I’ve only added one (this will change next year).

Although I didn’t double my sales, I’m pleased with these numbers.

Build a Team

In spring/summer, I hired contractors to:

  • create artwork
  • help me with copywriting
  • create worksheets and exercises for learners

My artwork guy was/is amazing. I don’t use him that regularly but when I need something new, he’s the guy I go to.

My copywriter did a great job with a sales page. But I won’t need her again until I create something new.

The two teachers who helped me with material design were great too. But they couldn’t continue working with me.

As you can see, my team isn’t quite there yet.

To be honest, I’m okay with that. I’m going to look at this again in a few months. If my business grows the way I would like it to, I’d love to bring in someone full-time here in Asheville. But that’s something to look at in the future.

Grow My Email List by 400%

This was another ambitious goal. And one that I did quite well on.

(Note: I made a mistake with my calculations. I wanted to take total subscribers from 10,000 to 50,000. This is 400%, not 500% like I said in the video and in my last post).

In fact, I think I almost made it. I say I think because I have deleted a bunch of people who unsubscribed/hadn’t opened an email for months.

I started the year with 10,000 total subscribers. It’s now at 38,000That’s a 280% increase.

But it’s probably more like 320% if you include those who I deleted.

How have I done this?

  • I promoted my free resources
  • I advertised
  • I added some content upgrades
  • My Facebook and YouTube reach have both gone up dramatically.

Email is still my main focus. See here to learn why. And here for my email marketing guide.

Goals for 2017

Let’s keep things simple again:

  1. Create a new product for English learners
  2. Grow my YouTube channel to 200,000
  3. Grow my online teaching following by to 50,000 (email subscribers)

1: New Product(s)

In addition to a new course for teachers – stay tuned! – I want to create a new product for English learners.

very nearly did this back in spring. But I decided to focus on the course that I already had. People love that course, but it’s not for everyone. My goal is to – and I don’t want to give too much away right now – create a recurring monthly program for my learners by summer.

I want to make this incredibly valuable while also making it manageable for me. I’m in the early stage of coming up with the action plan and will be testing one or two things over the next 4-5 weeks.

2: Grow My YouTube Channel to 200,000 Subscribers

This is a biggie. This is the one that made me nervous about publishing this post. This is the one that gets me most excited.

I was going to make this 100,000. But I feel that’s quite attainable. Therefore, I’m really pushing myself here.

I have to grow the channel by around 900%.

Like with everything else I do, I’m going to research the best ways to do this and then look at how it’s all going to fit into my schedule.

Let’s hope I come back at the end of the year with good news!

3: Grow My Online Teaching Following to 50,000 Email Subscribers

The majority of my email subscribers are English learners.

Don’t get me wrong, there are over 10,000 teachers who have subscribed to this blog.

But in 2017, I want to expand my reach and help more online teachers/entrepreneurs.

I’ve been running two brands for over three years now and love the balance of both. Having 50,000 subscribers to this blog will make a huge difference to my online business.

Some Personal Goals

I put on weight in 2016.

Apparently, this happens in your thirties!

However, my goal this year is to be in the best shape of my life. I’ve already started intermittent fasting and I have changed my diet. And in the past 10 days, I’ve lost 4-5 lbs without losing strength.

Early days, I know. But I’m excited about this one.

Oh, I’m also going to learn French too.

Je suis…. again, early days.

Over to You

How was 2016 for you? Did you hit your goals? What did you learn?

And what is your big goal for this year?

Thanks for reading!


If so, join the 5-Day Email Marketing Challenge for FREE! Sign up to get the first lesson instantly delivered to your inbox!

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